Administrative Assistant

You're ready to learn, grow and provide value

Administrative Assistant

  • Work with confidential customer and internal information while maintaining discretion and not disclosing private material
  • Schedule appointments, meetings and coordinate travel arrangements for the CEO
  • Coordinates the use of conference rooms and or meeting space when needed
  • Organize catered lunches, birthdays, activities and handle arrangements with the team to boost company moral
  • Order and maintain business cards, office supplies, swag and marketing materials for the team
  • Manage incoming and outgoing mail/packages
  • Assist in handling Invoicing and Accounts Receivable
  • Source and screen potential candidates
  • Entering candidate information into database
  • Assist with the planning of recruitment events
  • Schedule meetings and interviews as requested by manager
  • Follow up on HR related tasksCreate and deploy offer letters as needed
  • Transferring data and knowledge of database systems


  • 1+ years of past administrative assistant or front desk experience required
  • Must be friendly, outgoing, reliable and have a positive attitude
  • Must be a solid communicator, both written and verbally
  • The ability to multitask with little supervision while managing time effectively and meeting deadlines in a high-quality manner is required
  • Must be detail-oriented and organized
  • Experience with Microsoft Office to include: Word (letter/document creation), Excel (chart, graph and table creation), and PowerPoint (presentation preparation) and Outlook (email, scheduling and calendar management)
  • Needs to possess a professional demeanor and have the ability to work with senior level executives and business guests



  • 2 Weeks paid time off
  • Health insurance
  • Brand new computer
  • Co-Working membership

Our People Make it Possible

At Velocity, we believe data and process are the most valuable asset a business can own. With the Velocity RPA platform, some of the most recognizable names technology, staffing and finance assess, document, automate and manage their business processes to increase efficiency, revenue and accuracy. Founded in 2014, Velocity RPA is headquartered in San Diego California and Austin, Texas.

What Motivates US

We are passionate about automation and value. We approach automation from a value-based perspective with our offerings and pricing inline with the value we create for businesses. Our customers measure success in their own ways and we encourage them to do so. We measure success by our customer’s joy, delight and efficiency. We love solving hard problems and are dedicated to our customers.

Our Team

Velocity is a robotic process automation company excited to share our passion for driving incredible digital transformation for our customers. Founded by Joshua Baylin in 2014, Velocity RPA has its roots in financial data automation, cut our teeth on Social Media automation and refined our craft with ChatBots and enterprise application automation

Our Culture

We are looking for driven, world-class professionals who will fit into our work-hard, play-hard company culture.  Our employees have traveled the world, worked at Bloomberg, Whole Foods and Ford Models.  They’ve adopted dogs, been radio DJs, performed on the streets of New York City, graduated with MBAs, PHDs and can change a tire in under 5 minutes.